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Year-End Accounts Finalisation In UK

For finance teams, finalizing year end accounts is crucial. To produce their end-of-year accounts, statements, and financial reporting, finance professionals work on the books for months. An annual close takes the typical accounting staff 25 days to complete. Around this time of year, month-end close and quarter-end reporting also occur, which leads to significantly increased workloads for overworked accountants.

One of the most basic approaches to reduce stress and boost productivity during this time is to outsource year end accounts finalization , prepare and follow a predetermined routine. In this post, we've outlined all the crucial steps to an excellent finish-of-the-year closing cycle to give you a head start.

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What Does Year-End Close Mean?

Year-end close, also called "closing the books," examines, resolves, and confirms that all financial transactions and elements of the business ledgers from the previous fiscal year tally up. This includes figuring out the company's costs, earnings, revenue, assets, investments, equity, etc. The objective is to create a final financial statement that will be included in the business's official financial records and be ready for any prospective external audit by an outsourced year end accounts finalization.

Accountants closely look for differences between corporate spending and budgets during finalizing year end accounts, namely accounts payable and accounts receivable. If discrepancies are discovered, they must contact the concerned employees to obtain the necessary data or paperwork to fix the issue and update the financial ledger appropriately.

One of the most crucial tasks for the finance and accounting teams is creating an accurate balance sheet, profit and loss statement, and cash flow statement because significant legal liabilities may be involved. You need this process to go as smoothly as possible because you must always file an annual report on time and without error.

Why is year-end accounting so challenging?

The planning for finalizing year end accounts has several challenges. Accountants typically depend on others to help with their onerous end-of-year closing duties. The following typical issues that accounting teams encounter during the fiscal year make financial closing difficult:

Missing invoices and receipts

Employee spending is necessary for business expansion, but managing paper receipts and supplier bills is a common hassle. During periodic closing, these missing components can significantly slow down task completion, including expenditure reconciliation.

Error caused by people

Even the most organized bookkeeper finds managing multiple piles of papers difficult. When numerous people process complicated paperwork, mistakes are unavoidable. Unfortunately, even a minor error in an entry or a lost document might have expensive repercussions.

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How to simplify the yearly closing

The best strategy to reduce closing time is to monitor finances and expenditure management during finalizing year end accounts. As a result, accountants may concentrate on examining ledgers, creating financial reports, planning budgets, and establishing corporate objectives for the upcoming year rather than spending time on arduous reconciliation.

It's simple to overlook the subtleties when so much is happening. You can remember some things on our thorough list of crucial tasks. With the help of the official fiscal year-end checklist below, you may streamline the workflow of your accounting system and focus on the essential tasks immediately.

Your checklist for year-end accounting:

To ensure you close the books on time, follow these eight straightforward steps utilizing double-entry accounting. As you proceed, tick each one off!

Create a closing timetable.

Determine the crucial dates and the tasks that must be accomplished on each. These include the dates for reporting, data processing, and fiscal closing. To ensure you remember all important deadlines, create a calendar with target dates.

Assemble unpaid invoices and receipts.

To close the books, you will require these. Give employees enough time to submit papers and ensure they know the requirements. Await delays. To speed up this procedure, consider using automation software to instantaneously upload employees' paper expenditure receipts, including digital receipt capturing.

Examine asset accounts.

Record adjustment entries and reconcile all cash accounts. Examine prepaid expenditures and, if necessary, contrast inventory accounting with actual stock. In this phase, the worth of each asset your company currently has is determined.

Sync up all of the transactions.

Make that the information on your recorded transactions corresponds to that on your bank and credit card statements, invoices, and receipts. To be audit-ready at the end of the year, be sure to account for every penny.

Accounts payable and receivable should be closed.

Compare any payments or receipts to the accrued amount. It would help if you ensured that any money records entering or leaving the company correspond to what happened. Make adjusting entries to the initial journal entries if there is a balance due. .

Adapt entitlements and grants.

Account for any awards or entitlements you received during finalizing year end accounts as necessary. Along with private handouts, these may also involve contributions from the government or special tax breaks.

Benefits of Outsourcing for Accountants in Practice

More Profits

mark-up can be made so compliance generates a higher profit without taking up your resource .


Potential increase in net profit per job

Zero Overhead Costs

No long term sick leave, paid leaves holidays, paternity / maternity breaks, training cost, pensions, And payroll taxes.


Potential savings on in-house overheads

Save Time

Save time on processing compliance work. Lengthen business day by 4.5 hours due to the time difference between India and UK.


Access to jobs scheduling and tracking.

Flexible Resources

cope with peaks and troughs. Easily scale your business needs it to, with no lag or investment risk .


Zero worries about losing staff.

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Comparison of Inhouse Accountant vs Outsource to Exuberant

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Total Cost
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€ 17,500
Employer PRSI
€ 4,000
Hiring Cost
€ 1,000
Other Overheads
€ 2,000

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Outsourcing work can be time-efficient by leveraging specialized expertise, freeing up your time to focus on core tasks, and benefiting from the scalability of external resources.


Cost-effective due to lower Salary costs in certain regions, economies of scale offered by external service providers, and the ability to avoid expenses related to infrastructure, equipment, and employee benefits.

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Frequently Asked Question

Bookkeeping services involve the systematic recording, organizing, and managing of financial transactions for businesses. These services typically include tasks such as recording income and expenses, reconciling bank statements, managing accounts payable and receivable, and generating financial reports.
Outsourcing bookkeeping services offers several benefits. It allows you to focus on your core business activities while professionals handle your financial records. Outsourcing also provides access to expert bookkeepers who have the knowledge and experience to ensure accurate and compliant financial management. It can be cost-effective compared to maintaining an in-house bookkeeping team and grants you access to advanced bookkeeping software and tools.
Bookkeeping services help your business by ensuring accurate and up-to-date financial records. This enables you to make informed decisions based on reliable data. Bookkeepers can provide valuable insights into your business's financial health, identify trends, and assist in budgeting and forecasting. Additionally, bookkeeping services streamline financial processes, improve efficiency, and ensure compliance with relevant tax and accounting regulations.
Reputable bookkeeping services prioritize data security. They employ stringent measures to protect your sensitive financial information, such as encryption, secure servers, and access controls. They also adhere to strict confidentiality agreements and comply with data protection regulations to ensure the privacy and security of your data.
Yes, many bookkeeping services offer tax preparation assistance. They can organize your financial records, generate the necessary tax documents, and help ensure accurate and timely tax filings. Having well-maintained books throughout the year makes tax preparation smoother and reduces the risk of errors or omissions.
The cost of bookkeeping services varies depending on factors such as the complexity of your financial transactions, the size of your business, and the range of services required. Some bookkeeping services charge an hourly rate, while others offer fixed monthly packages. It's recommended to request quotes from multiple providers and compare their offerings to find the most suitable and cost-effective option for your business.

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